IMS Project Support

Wellington Hybrid
£27,000 PA.
8.30 - 17.30 Monday to Friday.
Closing Date:
10th October 2022

Enable Futures are operating as an employment business on behalf of its client and recruiting for a permanent Project Administrator for a privately owned, innovative, market-leading software solution organisation. Who provide a portfolio of document-related services to a broad customer base, including the NHS, Local Government and a variety of Commercial organisations across the UK! The location of the office is Wellington, Somerset.The hours are 08:30 – 17:30 Monday to Friday, with a 1 hour lunch break. This role offers a hybrid working model with a Monday and Friday working from home. Tuesday Wednesday, Thursday you will be based in the office. The annual salary is Circa £27,000 PA.

Why apply: This role is an exciting opportunity for a pro-active, organised and detail-oriented individual to join a team responsible for managing the high-profile Immunisation mailings (i.e. Flu, COVID and other vaccination communications).Outstanding Package:

  • The working hours are 8.30 - 17.30 Monday to Friday.
  • The annual salary is £27,000 PA.
  • Pension scheme 8% employer contribution.
  • Onsite parking
  • 28 days holiday rising to 33 (1-day increments annually) including Bank Holidays.
  • Career progression & extensive training.
  • Private healthcare.
  • Hybrid Working - Mondays & Fridays working from home & a Tuesday, Wednesday, Thursday working from the offices.
  • Induction, training, and support are ongoing.

Key Responsibilities

  • With full training provided, you will be required to build and maintain an understanding of all elements of the mailing.
  • Ensure all processes and procedures related to the mailing are accurately followed.
  • Assisting with keeping documentation updated as changes happen.
  • Carry out the day to day running of the mailings.
  • Being a professional point of contact for the customer, data supplier, and any other organisations you are required to liaise with, including suppliers.
  • Taking full ownership for professional and timely resolution of ensuring changes or issues are resolved within expected timeframes and escalating where required.
  • Liaising with external suppliers to ensure we maintain the required levels of physical stock (e.g. envelopes and leaflets) to meet the customer’s requirements.
  • Attending regular meetings with the customer and other organisations.
  • Effectively communicating with the customer to understand upcoming requirements and communicating this with relevant stakeholders to allow for forward planning.

Experience, attributes & skills sought:

  • Experience managing and effectively prioritising several tasks
  • Excellent written and verbal communication skills
  • Flexible and able to adapt to change quickly
  • Excellent organisational skills
  • Proficient with Microsoft Office applications, particularly Excel and Outlook
  • Experience carrying out tasks following defined procedures and documentation
  • Desirable:
  • Previous experiencing managing or supporting with projects
  • Experience with Microsoft Project